Electronic charting of radiation therapy planning and treatment: Report of Task Group 262

James G. Mechalakos, Sonja Dieterich, Luis E. Fong de los Santos, Sandra C. Fontenla, Joseph Hanley, Vijay A. Harwalkar, Linda X. Hong, Y. Jessica Huang, Grace Gwe Ya Kim, Susan L. Richardson, Steven G. Sutlief, Sridhar Yaddanapudi, Sue Merkel, Mark Parry

Research output: Contribution to journalArticlepeer-review

1 Scopus citations


While most Radiation Oncology clinics have adopted electronic charting in one form or another, no consensus document exists that provides guidelines for safe and effective use of the Radiation Oncology electronic medical records (RO-EMR). Task Group 262 was formed to provide these guidelines as well as to provide recommendations to vendors for improving electronic charting functionality in future. Guidelines are provided in the following areas: Implementation and training for the RO-EMR, acceptance testing and quality assurance (QA) of the RO-EMR, use of the RO-EMR as an information repository, use of the RO-EMR as a workflow manager, electronic charting for brachytherapy and nonstandard treatments, and information technology (IT) considerations associated with the RO-EMR. The report was based on a literature search by the task group, an extensive survey of task group members on their respective RO-EMR practices, an AAPM membership survey on electronic charting, as well as group consensus.

Original languageEnglish (US)
JournalMedical Physics
StateAccepted/In press - 2021


  • care path
  • chart check
  • checklist
  • electronic approval
  • electronic charting
  • electronic document
  • electronic medical records
  • EMR
  • implementation committee
  • IT infrastructure
  • prescription
  • quality assurance
  • radiation oncology
  • treatment history
  • workflow design
  • written directive

ASJC Scopus subject areas

  • Biophysics
  • Radiology Nuclear Medicine and imaging


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